Exeter & District Embroiderers' Guild is a branch of the educational charity Embroiderers' Guild, whose remit is to build awareness of stitch and textile art, and to encourage, inspire and promote the achievement of excellence.

HQ Info

 The Embroiderers’ Guild website – https://embroiderersguild.com/

* The Guild Facebook page – https://www.facebook.com/embroiderersguild/

* The Guild Pinterest pages – https://uk.pinterest.com/theembroiderers/

————————————————

Email from Embroiderers Guild South West Region: October 2017

As you know, our Regional AGM is on Saturday, October 21st. The three acting officers (chair, secretary and treasurer) have agreed to stand for the same posts on the committee this year and their information has been included in the attached notice. However, other nominations for these posts are welcome.

If any of you would like to join the regional committee, we have vacancies!  There is a limit to what we can do as a small group and would welcome adding some extra hands.  We would very much like to do more for members and branches in the region, including run a few events – other regions, for instance, organise committee ‘exchange’ days, which allow branch officers to share good practice and find out what other branches do.  Given the success of our recent exhibition, it would be good to hold more in the future.  We would like to be able to host Guild stands at craft shows, give demonstrations and recruit new members.  We’d also like to investigate the possibility of holding a regional summer school, with tutored workshops across a residential weekend.  Lastly, but definitely not least, we’d like to be able to help branches by being the first point of call, offering support and advice, sharing ideas, and being able to step up with help when it’s needed.  To do all that, we need a few more people – the work won’t be that onerous, and the more volunteers we have, the more the work can be shared.  We appreciate the issues of travel distances in the region and plan to hold our meetings ‘virtually’ rather than face-to-face, maintaining contact by email or telephone.  In addition, you don’t have to be a substantive member of the committee to give us a hand with small projects; let me know if you have any ideas you would like us to support.

The previously sent invitation has been attached. The ticket price for the whole day is £5. However, if you wish to attend just the AGM, you are welcome to and you do not need to purchase a ticket. However, it would help if you were to e-mail egswregion@gmail.com with your name and branch so we know how many people to expect.

If you wish to send apologies, then please either send them with somebody who will be attending the meeting or email egswregion@gmail.com.

Members of the Frome branch have offered to organise lifts from and to the station. Please let me know as soon as possible if you would like a lift so they can be organised. You can do this by e-mailing egswregion@gmail.com.

Please find attached:

Notice of the 2017 Annual General Meeting for South West Region

South West Region 2017 AGM Meeting Timetable

EG SW Region AGM 2016 Minutes

Nomination forms:-

Nomination form Chair SW Region,
Nomination Treasurer SW region,
Nomination secretary SW region
,
Nomination for YE Rep SW Region
Nomination form Commttee SW Region

Julie Stenning (Acting Chair Embroiderers’ Guild South West Region)

——————————————————————————

 

SW Regions Newsletter July 2017 EG SW Region Newsletter July 2017

SW Regions Newsletter March 2017 EG SW Region Newsletter 201703

From: Terry Murphy <terry@embroiderersguild.com>
Date: Mon, Feb 6, 2017 at 7:34 PM
Subject: Collection Care Appeal – A summary of answers to questions raised to date
Dear All

It is clear from questions received that regions and branches are wanting to discuss the appeal before deciding their response and would like further information. The information below is a summary of answers given to questioned received to date.

There have been 32 contributions to date. Contributions have come from individual members, branches and regional committees. The appeal fund now stands at £12,500.  The information below is a summary of the topics raised and our responses. I hope the information addresses any issues raised in your branch or regional committee meetings.

* Appeal Amount £45,000

This covers the initial costs of transferring the collection, folios and library into the care of Bucks County Museum Trust – a one-off cost – £15,000). This includes..

* Decorating and equipping, to museum standards, the space allocated to the EG collection and folios at the Bucks County Resource Centre.

* Creating and equipping the gallery in the main museum that will be used for a permanent exhibition of items from the collection. It opens in early 2018.

* Auditing and inspecting every item being transferred into the care of the Museum Trust – please note care, not ownership.

* Preparing a care plan based on the inspection.

* Creating a searchable database and cross-checking their database entries with the Guild records.

* In conjunction with the Guild, preparing for the major exhibition of items from the collection due to open on 1st July and run through to end October.

* Putting the library book lists on a searchable database.

The remaining amount (£30,000) is for the Year 1 (£15,000) and Year 2 (£15,000) curatorial services under our Service Level Agreement with the Museum Trust that each year includes…

* Organising and working with Bucks county and EG  volunteers on the maintenance of the collection

* Development of new folios and maintaining the folios service to EG branches.

* Developing travelling exhibitions…. including the EG priority to have a touring exhibition of items of the collection in 2018 going to venues in the Midlands, North and extreme South West – planning has yet to start. More details in the summer months.

* Conservation work.

* Maintaining the EG collection records.

* Working with other museums on collaborative exhibitions based on or including items from the EG collection.

* Advising on acquisitions and other curatorial services.

Some branches felt that the appeal figure of £45,000 was a large amount of money.
I hope the answers above address this point.

Some branches felt that £15,000 a year for the annual services was a lot of money.

This is the lowest annual cost for caring for the collection for many years. The total costs at Hampton Court were in excess of £70,000 a year and at Walton-on-Thames our total costs were in the region of £30,000 a year. Any other storage and care arrangement would cost substantially in excess of the £15,000 commitment to Bucks County Museum Trust. In the last two years we had looked at other options. None matched or came close to this arrangement.

How will we pay the costs in Year 3 onward?

We would hope to be able to fund the annual care costs from the central Guild budget but, failing that, by Year 3, we will have access to a restricted fund that we will be able to use for this purpose.

Why did we not use other funds, for example, proceeds from the recent sale of items?

As the accounts make clear the income for the central Guild is going down each year and, despite annual savings in excess of £200,000 since 2011, we have increasing demands on all our resources. These demands include running the Guild as it exists today but also include the investment necessary to prepare for the Guild as it needs to develop for the future and next generation of members. In addition, our magazines are being sold in a marketplace that has declined by over 40% in the last 10 years. They require continual investment, far in excess of that needed even six years ago.

What other organisations or individuals are being asked for donations?

We have approached the professional textile community as well are considering launching a crowd-funding appeal.

Will Bucks County Museum staff now make all the decisions about the EG collection?

Absolutely not the case and Bucks County Museum Trust would not want this. The Guild’s interests are already represented by a steering group comprising Anthea Godfrey (Artistic Director), Annette Collinge (Collection Manager 2011/16) who has a detailed knowledge of the collection, and Liz Smith (Conservation Trustee). Performance under the Service Level Agreement will be reviewed by the CEO working in conjunction with the steering group.

Who will now make new acquisitions?

Most new acquisitions will be the decision of the Guild steering committee, some will be referred to the board of trustees. Some will possibly be made on a recommendation from the Bucks County Curator. A major acquisition may well be referred to an appropriate genre or technique expert and/or the full board of trustees.

Is there an entry level collection appeal contribution amount?

No entry level contribution value. Anything anyone, any branch or region feels they wish to give will be warmly received and commemorated in the way chosen by the contributor(s) – See Options 1 and 2 on the appeal document.

Message from Terry Murphy & the Board of Trustees at Head Office

We are aware of speculation on the future financial viability of the Central Guild or Head Office. We wish to make the position clear although much of the information on sources of income was included in the report by the Chair of Finance to the Guild AGM in May and subsequently published on the members’ side of the website.

It is correct that all the Guild’s sources of income are declining and some, books, have all but ceased. Only few years ago we were earning £30,000 from book sales but much of this has been lost to purchasing direct from Amazon and other on-line sources.

Our magazines are doing well, although sales have declined, albeit much less than other similar magazines. This is against a background of people spending considerably less on magazines than was the case 8 years ago. It is, therefore, costing much more to achieve the sales we have. At the same time the production  costs remain stubbornly high. They do not go down proportionately to the reduction in sales.

It is also the case that our administration systems have to cope with many different ways of paying with very limited support among members for payment by direct debit only. Processing and reconciling members preferred mainly manual payment options takes a large percentage of staff time.  In addition, we still have to use printed communications and, without members’ permission, cannot make the best use of on-line options.

Our membership is declining albeit much more slowly than was the case 5 years ago and we are doing better than many similar membership organisations. Smaller branches are finding it harder to continue and there is little appetite in many branches for attracting new members.

At the same time we need to invest in our future and, in particular, in attracting new generations of members and supporters.

This has led to us making significant changes.

  1. Changing the way the head office works and how it provides services to members and branches. This will entail having a much smaller head office, more part time or contractor roles, and members of staff working remotely via on-line connections. Please see a separate announcement on the future location of the Guild’s Head Office.
  1. Finding different ways to manage the annual projects such as the AGM, Members’ Challenge, Graduate selection and associated administration etc.
  1. To further reduce our staff numbers. In addition,  staff had the option to declare their role redundant by virtue of the fact that the travelling distance to the new office at Bucks County Museum in Aylesbury would be too far.
  1. To reduce the costs of our contracted staff and suppliers.

As a result of either 1, 2, or 3 we are sorry to be losing Jan Jardine, Annie Franz, and Olina Preston. They will be leaving us at the end of August. All have given many years service to the Guild and we wish them very well in the future.

For further, more detailed, information on the changes that will come into effect in September please keep the 4-page centre supplement included in the July issue of Contact


_________________________

EMBROIDERER’S GUILD FINANCE REPORT

We are aware of speculation on the future financial viability of the Central Guild or Head Office. We wish to make the position clear although much of the information on sources of income was included in the report by the Chair of Finance to the Guild AGM in May and subsequently published on the members’ side of the website.

It is correct that all the Guild’s sources of income are declining and some, books, have all but ceased. Only few years ago we were earning £30,000 from book sales but much of this has been lost to purchasing direct from Amazon and other on-line sources.

Our magazines are doing well, although sales have declined, albeit much less than other similar magazines. This is against a background of people spending considerably less on magazines than was the case 8 years ago. It is, therefore, costing much more to achieve the sales we have. At the same time the production  costs remain stubbornly high. They do not go down proportionately to the reduction in sales.

It is also the case that our administration systems have to cope with many different ways of paying with very limited support among members for payment by direct debit only. Processing and reconciling members preferred mainly manual payment options takes a large percentage of staff time.  In addition, we still have to use printed communications and, without members’ permission, cannot make the best use of on-line options.

Our membership is declining albeit much more slowly than was the case 5 years ago and we are doing better than many similar membership organisations. Smaller branches are finding it harder to continue and there is little appetite in many branches for attracting new members.

At the same time we need to invest in our future and, in particular, in attracting new generations of members and supporters.

This has led to us making significant changes.

  1.  Changing the way the head office works and how it provides services to members and branches. This will entail having a much smaller head office, more part time or contractor roles, and members of staff working remotely via on-line connections. Please see a separate announcement on the future location of the Guild’s Head Office.
  2.  Finding different ways to manage the annual projects such as the AGM, Members’ Challenge, Graduate selection and associated administration etc.
  3.  To further reduce our staff numbers. In addition,  staff had the option to declare their role redundant by virtue of the fact that the travelling distance to the new office at Bucks County Museum in Aylesbury would be too far.
  4.  To reduce the costs of our contracted staff and suppliers.

As a result of either 1, 2, or 3 we are sorry to be losing Jan Jardine, Annie Franz, and Olina Preston. They will be leaving us at the end of August. All have given many years service to the Guild and we wish them very well in the future.

 For further, more detailed, information on the changes that will come into effect in September please keep the 4-page centre supplement included in the next issue of Contact due to be with members by end July.

 

Advertisements
%d bloggers like this: